NetFort Tips & Tricks - Monitoring PST email archive activity

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  • Updated 6 years ago
Here at NetFort we hear from our customers on a daily basis. We've picked
up another handy tips and tricks we thought we'd share with you and we
think you'll find it useful.

I can tell you that one user in particular has around 100-200GB of
data going back and forth on his PST. He must have like 10 archives
opened in his outlook to generate that much data traffic a day
.. – NetFort customer, US Accountancy sector.

The LANGuardian File activity feature allows you to search for .PST files which are accessed over the network.

A Personal Storage Table (.pst) is an open proprietary file format used
to store copies of messages, calendar events, and other items within
Microsoft software such as Microsoft Exchange Client, Windows Messaging,
and Microsoft Outlook. Most networks have limits on mailbox size,
however some users go off and create PST files with thousands and
millions of old e-mails, calender items and other Outlook data. This can
cause space issues on your file servers. Also from a security point of
view these files can contain sensitive e-mails and tracking who has
access is important.

Performing a search for PST file activity
To perform the search:

1. Click on Reports in the LANGuardian menu bar.
2. In the Windows File Shares section, click on Search by Filename. The Windows File Shares :: Search by Filename report is displayed.
3. Enter the file type .pst in the File Name filter.
4. Click View.

The report displays any .pst files accessed across the network and
allows you to track who is responsible for accessing these files.

If you have any questions about monitoring email archive traffic on
your network, or indeed any other aspect of network monitoring with
LANGuardian, please contact us any time.
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Aisling Brennan, Official Rep

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Posted 6 years ago

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